As part of our mission to "work to maximize the quality of life for the graduate student community at Caltech," the GSC offers funding opportunities for various events on campus. This page describes our funding opportunities and the processes used to obtain them.  Click here to decide which type of funding you should choose.

Club Funding

Purpose and Overview of Club Funding
GSC club funding is used to support budgeted operational expenses of standing clubs at Caltech. The club funding process occurs once per year, with proposals due to the GSC in the fall.

Eligibility
In order to obtain funding, clubs must be open to all interested graduate students. Clubs requesting club funding must be officially recognized by the GSC. Official recognition requires that your club be listed on the Caltech webpage (click here for a listing of Caltech clubs), and has a webpage. Clubs must also try to obtain funding from additional sources. Further details and a list of alternate funding sources can be found in our proposal guidelines (pdf) document.

Club funding is awarded once per year, in the fall.  In order to receive funding, a club must submit a proposal and financial statement according to our proposal guidelines (pdf).

Documents and Information
Guidelines and Policies
Proposal Template (Word)
Financial Statement Template (Excel)
GSC Sponsored Graphic jpg | ppt

Submitting a Proposal
Clubs must use the GSC's proposal template to submit a proposal for club funding. Additionally clubs must provide a financial statement although they need not use the financial statement template.
In order to submit, email a copy of your proposal and any supporting materials (preferably in .pdf form) to:

Scott Kelber
gsctreasurer@its.

Deadline for submissions is September 1 of the current year. Late or incomplete proposals may not be reviewed for funding.

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Quickfunding

Purpose and Overview of Quickfunding
If you have an idea for an on-campus event open to all graduate students or the Caltech community, we can help make it happen. Quickfunding is available for amounts up to $300. Anyone can apply: individual students, groups of friends, sports teams, clubs, etc.

Note: Quickfunding is not a substitute for club funding. Clubs receiving funding from the GSC must justify requests for quick funding by explaining why the proposed event was not on the budget they submitted to the GSC in their club funding proposal. The GSC understands that unforeseen opportunities to hold a special event may arise, and wants to help in these cases. However, clubs have only a small chance of being approved for more than two quick funding requests per year.

Eligibility
GSC funding is subject to compliance with guidelines, including compliance with Caltech policies, the event being open to the entire Caltech graduate student community, and widespread publicity on campus. If the event does not comply with these rules, the organizers will not be paid, regardless of whether the event was approved for Quickfunding.

Documents and Information
Quickfunding Guidelines
Event Registration form
Response Template This is the letter you will receive if your proposal is approved.
eQuick Funding Voting Guidelines explains how voting for your proposal will occur.
GSC Sponsored Graphic jpg | ppt

Submitting a Proposal
Proposals are submitted online, using this form. Quickfunding requests must be received at least 24 hours in advance of the event. All quickfunding events must be approved by Caltech. Voting will be performed as described here.

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Event Funding

Money for public events can be applied for by e-mailing a proposal to the GSC Budget Committee (gscbud@its) Your event proposal should include a detailed description of the event, making it clear which aspects are already accomplished and which need further planning or action. Also, it should include a detailed budget for the proposed event showing all projected expenses and all projected sources of income for funding it (include your GSC request in this section). Event funding is limited and requests may be delayed until the next club-funding cycle.

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